Frequently Asked Questions

Fire or Weather Emergency

Emergency Communication: The information that an emergency exists (fire/chemical spill) or is developing (tornado warning) could come from several sources. The University Police will be the focal point for emergency communications. Depending on the nature and urgency of the situation they might use personal contact, telephone, building public address system, police vehicles, or building fire alarm. However notified, it is imperative that persons in authority (department heads, supervisors and faculty members with students) establish specific policies for notifying all personnel in offices, laboratories, classrooms, workshops and work areas and that such policies are consistent with the University’s Designated Safety Liaison (DSL) Program.

  • Fire: You should alert people in the immediate vicinity to evacuate and activate the building fire alarm. Call UT Arlington Police Department at 817-272-3003 to give them the nature of emergency and the location. If you use a fire extinguisher: Pull the pin, point at base of flames and squeeze handle. Never fight a fire that seems too large.
  • Tornado: A tornado is usually accompanied by hail, severe thunderstorms and often times dangerous lightning. If a tornado has either been sighted or it is highly probable that one will develop, a warning will be signaled by the storm warning sirens. Everyone should move to basement or first floor of multistory buildings. Because of possible power failures, avoid using elevators. When the storm warning sirens sound, it is best not to leave the building, obviously, it is better to seek shelter in a basement. If the building you are in has no basement, or if there is no nearby building with a basement, go to the lowest floor and get in a small interior room or hallway. Stay away from glass and exterior walls.
  • If you or someone with you is handicapped: In the event of an emergency evacuation, the DSL will ensure that the person with physical impairments is assisted, if necessary, to a safe location. The DSL shall also maintain a system of accountability for those persons with physical impairments including their location and impairment.

For additional information contact Environmental Health & Safety at 817-272-2185.

Computer Problems

For assistance with any network problems or fixing a personal computer call the OIT Help Desk 817-272-2208 or email helpdesk@uta.edu.

Student Conduct Issues

The Office of Student Conduct is responsible for the implementation of the Student Conduct & Discipline Handbook of Operating Procedures and the Regents’ Rules and Regulations at the University of Texas at Arlington. Student Conduct manages disciplinary referrals from around campus, including

scholastic dishonesty referrals, apartment and residence life referrals, and campus community referrals.

The office is engaged in educating the community regarding standards for student behavior and procedures used in the resolution of student disciplinary allegations. For information or to submit a referral related to scholastic dishonesty or disruptive behavior, visit the Student Conduct website. If you have questions and would like to speak to a staff member within the Office of Student Conduct call 817-272-2354 or send an email to conduct@uta.edu.

Troubled Students and Dealing with a Student in Distress

The University of Texas at Arlington cares about our students’ success, not only academically, but also emotionally and physically. As a collaborative interdisciplinary committee of University officials that meets weekly to discuss students exhibiting behaviors indicative of high risk, the Behavior Intervention Team (BIT) will help you identify and respond to troubled students. If you are concerned about a student, even if you have not witnessed any distressing or disruptive behavior, please contact a member of the BIT team and explain your concern in detail. You may also refer a student.

Student Illness

For non-emergency illnesses between the hours of 8 a.m. and 5 p.m. students should be referred to Health Services at 605 S. West Street, Arlington, TX 76019, PH: (817) 272-2771. For emergencies dial 911.

Emergency Procedures

On Campus Medical Emergencies: Call University Police at 817-272-3003 and tell them the type of the emergency, the location (specific address or building and room number), and a phone number where you can be called back. Stay on the telephone if possible until dispatcher has all needed information.

Accommodations for Students with Disabilities

UT Arlington is committed to helping students reach their goals and achieve success. That’s why the Office for Students with Disabilities created a Faculty/Staff guide in order to provide answers to those most commonly asked questions. You, as a faculty or staff member, are required by law to provide “reasonable accommodations” for equal access to students with disabilities, so as not to discriminate on the basis of that disability. Student responsibility primarily rests with informing faculty of their need for accommodation and in providing authorized documentation through designated administrative channels. Each faculty member is encouraged to become familiar with relevant federal legislation regarding the rights of students with disabilities.  For more information to assist students that may have a disability, please call the Office for Students with Disabilities at 817-272-3364.

Academic Integrity

The University of Texas at Arlington strives to uphold and support standards of personal honesty and integrity for all students consistent with the goals of a community of scholars and students seeking knowledge and responsibility. For further information visit this site.

Retention of Tests, Syllabi, and Grade Records

Faculty must maintain tests, syllabi, and grade records as follows: exams and tests: two years; syllabi: two years; grade books: to the end of the fiscal year, plus five years (FE+5). Shred old materials. For more information contact Business Technology Services. For additional retention information go here.

Entering Grades

Please see this website for information about entering grades.

Student Feedback Surveys (Course Evaluations)

You should encourage students to take the online student feedback surveys. Explaining the benefits is important, e.g. feedback for you, your understanding of student needs and perceptions, as well as suggestions you find valid for improving the course. You may not, however, offer students any sort of reward or inducement for participating. More information may be found at these sites:

http://www.uta.edu/sfs/

FERPA Information

FERPA, the Family Educational Rights and Privacy Act of 1974, is a federal law that pertains to the release of and access to student education records. In compliance with FERPA, employees of the University of Texas at Arlington have the legal obligation to protect the privacy of students and the confidentiality of student records. UT Arlington has established policies relating to the accessibility of student information in its custody.  The University requires its employees to use safe methods to identify and authenticate the identity of students, parents, school officials and all other parties before disclosing education records.  Student records for courses delivered by distance education must have the same level of security and access that records for face-to-face courses do. The Office of Records and Registration serves as the primary contact office for responding to FERPA questions and training needs for the campus.  If you as a faculty member have questions or concerns about the handling of inquiries from parents or others, you may contact Shannon Williams, Associate Registrar. Direct line is 817/272-6105 and email is swilliams@uta.edu.

HIPAA

The Health Insurance Portability and Accountability Act (HIPAA) Privacy Rule provides federal protections for personal health information held by the University of Texas at Arlington. More information can be found at UT Arlington’s HIPAA website.

Reserving a Classroom

To reserve a classroom: Deborah Wamsley at 817-272-3236 or dwamsley@uta.edu

Registered faculty and staff wishing to reserve a general purpose classroom/event must have a profile completed and on file with the Astra Scheduling System Coordinator in the Office of Records and Registration. The Coordinator Deborah Wamsley can be contacted at dwamsley@exchange.uta.edu. The link to create a profile is here.

My Mav

MyMav is the website that faculty use to enter grades, obtain rosters and email students. MyMav is generally available for use 24 hours a day, seven days a week. Faculty members may connect via the Internet from anywhere in the world. For information about how to use My Mav visit Quick Links.

Canvas

Canvas is a Web-based learning management system (LMS) designed to support fully online courses or provide a space for face-to-face course supplementation. Canvas integrates with MyMav to provide a space for each course taught each semester. Student enrollments and faculty assignments are handled automatically by the system. A fully functional course space, called a “shell,” provides tools for displaying content, interacting with students, and assessing students’ work. The Office of the Provost and Vice President for Academic Affairs provides resources for faculty including workshops, online instructional videos, and manuals.

Mav ID Card

To get a Mav Express card, a qualified individual must come in person to the Mav Express office. All persons seeking a Mav Express card must present valid government issued photo identification (passport, driver’s license, etc). Faculty or staff must have an active appointment at least two working days prior to receiving a Mav express card.

Email

Enterprise e-mail is provided to all UT Arlington faculty and staff upon activation of their NetID. The service is provided by the Microsoft Exchange E-mail server. First-time users must activate their UTA NetID before accessing e-mail. E-Mail Services provides links and tips to help manage your e-mail including size for mailbox, setting up personal folders and clean up tools.

The Office of Information Technology also provides information for syncing your smart phone, setting passwords and fighting spam.

Employee Benefits

UT Arlington offers a comprehensive insurance, retirement benefits and wellness programs to employees and retirees. The staff of Employee Benefit Services focus on assisting you in understanding and maximizing the benefits programs offered to you.

Campus Parking & Shuttle Service

UT Arlington has streamlined the parking permit system and updated campus shuttle routes to help students, faculty and staff navigate our 420-acre campus. For more information about parking or shuttle services visit the Parking Office website.  Parking permits are prorated and may be purchased online through My Mav.

Campus Maps

The online campus map provides the UT Arlington community and visitors with an easy-to-use way of locating buildings, academic and administrative offices, housing, and venues around campus.